As part of the BEST Grant’s goals to support the implementation of braille instruction and braille technology, BEST is offering a professional development workshop focused on creating accessible PDF documents. The introductory training will focus on converting to PDF from an accessible source file as well as some steps for remediation. Accessible PDFs are also compatible with assistive technologies, supporting digital access for students who are visually impaired.


February 9-10, 2021. 9am-12pm.


Rachel Schultz, AEM Specialist from the AT&AEM Center


  • Teachers and paraprofessionals working with students who are potential or current braille users.
  • Staff of Boards of Developmental Disabilities working with students who are potential or current braille users.
  • Other school staff working with students who are potential or current braille users.
  • Transcribers or accessible materials productionists.


  • Participants will be able to explain why accurate heading levels are important to many screen reader users
  • Participants will be able to recognize common accessibility errors within PDF documents
  • Participants will be able to state that the Tag Tree determines the reading order of a PDF document and how to organize tags
  • Participants will be able to use Table Editor to appropriately set Cell IDs
  • Participants will be able to identify accessibility tools and their purpose within Adobe Acrobat


This training was developed to assist those who support students who are visually impaired by providing an introductory level of understanding materials accessibility. This is a half-day, hands-on in-service for paraprofessionals, general educators, other school staff.


Day 1 - February 9th from 9am-12pm

  • Overview of accessibility
  • Setting up and adding tools within Adobe Acrobat
  • Converting source files
  • Tagging the document and adding or deleting tags

Day 2 - February 10th from 9am-12pm

  • Tagging the document continued
  • Simple and complex tables
  • Adding alternative text
  • Running the accessibility check

Logistics of the Training

This workshop will be presented on-line using Zoom, a platform for video and audio conferencing, chat, and webinars.

A laptop computer with a second external monitor will be shipped to you, at the address of your choice, for use in the training sessions. The computer will contain all of the needed software and example files needed for the training. Paper handouts for the training sessions will also be included with the computer.

In order to use the computer, access to the internet through Wi-Fi or through an Ethernet cable is required. The internet connection should have at least a 1 MBPS (megabit per second) or greater download capability.

After the training is completed, please pack the laptop, monitor and cords back in the case. An email will be sent to you with information on a UPS pickup date.

Contact Hours

Six (6) contact hours will be offered for participation.


  • This workshop is limited to 15 participants
  • Deadline for Registration: January 29, 2021.
  • You must have a Lending Library account in order to register and be provided the equipment.  By registering you are agreeing to return the equipment in a timely manner and in the condition it was received as well as any additional agreements per the Lending Library registration.

Register online via OCALI Pass